Room Hire Terms and Conditions

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Any hire is made under those conditions and hirers are expected to have read and agreed to them when signing the booking form.

The aim of the agreement is to ensure that:

  • The hirer of the room gets a good quality training/meeting/exhibition space at a reasonable rate
  • The hirer is able to use the facilities effectively and it is fit for its purpose
  • Hackney CVS does not incur unexpected costs such as cleaning or repairing damage.

 

LIABILITY

Under the terms of this agreement, Hackney CVS will not be held liable for any damages or injury caused to the hirer or the hirer’s property. It is the responsibility of the hirer to ensure that a suitable insurance policy is in force in their name, on the date of hire to cover any damage or injury to themselves, their property, or the people attending their training/meeting/event.

RESPONSIBILITY

The hirer is responsible for:

  1. Paying to Hackney CVS the total hire cost on the receipt of an invoice.
  2. Providing their own refreshments unless arranged with Hackney CVS.
  3. Leaving the conference room in the same condition as they found it i.e. clean and tidy and with equipment put away and chairs and tables returned to their original position.
  4. Contacting staff on duty before vacating the conference room.
  5. Ensuring that all health and safety requirements are met in use of the facilities
  6. Paying the cost of any damage to property, equipment or the cost of additional cleaning if the room is left dirty.

Hackney CVS is responsible for:    

  1. Providing a meeting facility that is clean, tidy and arranged as previously agreed with the hirer for the period booked.
  2. Providing such materials and equipment as the hirer has booked to be set up and ready for use at the start of the hire (10.00am for morning bookings, 30 minutes before the start of the booked slot for all other bookings).
  3. Providing technical support on the operation of equipment.
  4. Providing a minimum of seven working days’ notice in the event of any changes.
  5. Providing a courteous, prompt and efficient service

 

CANCELLATION FEE:

  • FIVE WORKING DAYS OR MORE:      25%
  • LESS THAN FIVE DAYS:                      50%
  • LESS THAN THREE DAYS:                   100%